For the past 6 years I’ve worked out of my bed, coffee shops (sometimes multiple coffee shops per day), and anywhere else around the world with a stable WiFi connection. I’ve been able to work remotely because of the growing number of tools at my disposal as an entrepreneur/business owner. Being connected 24/7, around the globe has been a curse in some respects but it has also been a blessing in disguise. Allowing me to connect with my team in my warehouse and offices, and run my businesses with relatively ease and freedom.
My quality of life has really been dictated by the quality of the tools I decide to use. Throughout the years I’ve adopted some and thrown away others. My personal favorites and absolutely necessities to make sense of my life are as follows.
Trello was introduced to me by Pierre as a replacement for team based task management (to-dos). It follows the Toyota Kanban methodology that creates a sensible flow in the process of team to-dos. I previously used Asana and BaseCamp but found them to be too rigid and confusing when you need to dump new ideas or possible ideas into a separate bucket list. Those items weren’t “to-dos” per se, but you couldn’t really leave them off the table either. It just became overwhelming to see your list of company to-dos with a traditional to-do list. Also, you could never easily view what was in-queue or in-progress. If you use Trello correctly, you can dump a million to-dos into one bucket without muddling up what’s actually in-progress and what’s in queue. To do so, you simple create a board for all the ideas, then you create a second board for in-queue or approved ideas, and a third board for in-progress ideas with a hard limit of 3 items ONLY on the in-progress board. This way you can just drag ideas into the flow and prioritize your tasks without leaving any ideas off the table.
With an endless variety of choices available today, below are some more tools curated by Kristyna Zapletalova, the inspiring and amazing founder of Maqtoob.com, where you can find thousands of more tools that may better fit your needs.
Snap a photo of all the important documents you don’t want to carry around. The app will help you arrange the paperwork into relevant categories and safely store everything you might need on your travels.
There’s no need to send your proposals or contracts via snail mail. You can easily create, share, and sign documents with legally binding electronic signature software.
There’s also no rush to look for a lawyer every time you need a simple contract. Use this amazing open database of legal documents instead.
Protect your data and back up all your valuable files (music, photos, documents) to an external drive or cloud. You can access them from anywhere, at any time.
In some countries, your popular websites (e.g. Facebook, Twitter, YouTube…) may be blocked. For such cases, it’s good to have a solid VPNinstalled before you cross the borders, so you can browse the Internet without censorship.
Plan your days with a calendar that connects to your favorite apps, including Facebook, Evernote, or Trello.
Keep track of your daily tasks and collaborate with your team on any project with this free and simple board-like app. No more endless email threads or missed deadlines.
Organize your to-dos, set due dates, and reminders. You can also share your lists with other people and possibly assign the tasks to someone else.
If you work as a freelancer, most project management apps probably don’t address your specific needs. Solo will not only help you get stuff done, it will also assist with monitoring your performance, tracking your time and expenses, generating invoices, or managing clients.
Easily track the time you spend on individual tasks with the help of this free browser-based tool.
Save some minutes every time you send an email. This app will help you create nifty templates and shortcuts so you fly through your inbox super fast.
Self-discipline is the main challenge when being your own boss. This app will help you create new habits, track your daily progress, and achieve your goals.
Block distracting websites and apps to skyrocket your productivity.
Stay connected with your remote coworkers via an effortless team chat app. Share messages, images, GIFs, videos, music, and files. Find anything with a top-notch search function and sync everything between all devices.
Those who prefer to speak face-to-face can complement chatting with team video calls.
Schedule a call with an experienced entrepreneur and get expert advice on your business no matter where in the world you are.
Meet new people at events organized by local communities all over the globe.
If you wish to combine work, travel, and making the world a better place, check one of many volunteer opportunities here.
Those who often suffer from jet lags will make good use of this free app. It will tell you when to seek dark or light to adjust faster to new time zones.
This smart packing list app will check the weather, note the length of your stay, and consider the purpose of your trip, so you don’t forget anything important.
Control your budget on your smartphone. See how much you’ve spent, plan your future expenditures, and observe your spending habits.
Don’t waste your time setting up a new website. Capture your adventures in a lean, distraction-free blog.
Presentations, infographics, blog post images, business cards, web banners, posters, invitations… any design related stuff is a piece of cake even for non-designers with this free, drag-and-drop app.
Get your smaller coding tasks done by professional coders in no time.
Do you need to fix your WordPress site, create a new logo, or write a press release? All sorts of digital tasks can be delivered within hours through this website.